Department: Trienens Institute
Salary/Grade: NEX/12
**For full consideration, please submit a cover letter and resume with your application**
Job Summary:
Coordinates a broad variety of administrative processes & activities such as database, budget, & HR - maintenance & reporting; communications including website design; & management of supervisor(s) &/or dept's multiple calendars & events. Reviews administrative work procedures, policies & operational methods; identifies & documents as applicable: Standard Operating Procedures (SOPs); best practices; appropriate filing & audit mechanisms; financial & performance metrics reporting; & regulatory & compliance systems.
The Paula M. Trienens Institute for Sustainability and Energy seeks a motivated, self-starter for a Program Assistant position in the professional Master of Science in Energy & Sustainability (MSES) program, a growing one-year professional Master program. This position will help administer curriculum and class schedules and manage the MSES Salesforce database, be involved in complex interschool relationships, reviewing and scoring applications, and administering assessments to students to identify areas for improvement that highlight concrete strategies for strengthening interpersonal relationships and professional performance. This position will support the MSES Program Administrator with daily operations by coordinating events, and scheduling and managing logistics for classes, events, and any offsite activities for the program (i.e. field trips). Assisting students on the administrative side of the program and directing queries received by MSES from prospective students, current students, faculty, and partners will also be key responsibilities, effectively providing management for the MSES "front desk." Thus, the ideal candidate will enjoy working with and meeting new people. In addition, they will be detail-oriented, able to multi-task, and willing to take on new tasks. Occasional evening, weekend, or flexible hours may be required to support a meeting, event, or student recruitment.
Please note: Occasional evening or weekend hours may be required to accommodate special events such as student recruitment events or information sessions.
Specific Responsibilities:
Documents & Databases
Accounting
Coordination
Contacts
Student Services
Supervision
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
Minimum Competencies: (Skills, knowledge, and abilities.)
Preferred Qualifications:
Preferred Competencies: (Skills, knowledge, and abilities)
Target hiring range for this position will be between $23.00-$27.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
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